At your next trade show, it is important that you choose an install and dismantle service provider that will complete the job successfully. All exhibitors are required to hire an install and dismantle company to complete the job for them and it is essential that you have clear communication with the company in order for the job to be done properly with no damages or setbacks.
You want to ensure that you keep some of these following tips in mind when choosing a company to complete your installation and dismantle.
As an exhibitor, you have to ensure that you have an extensive, comprehensive inventory record before any shipping takes place. You need to keep track of everything in your crate that you are planning to ship, so you can make sure it is all still there when it arrives at the trade show location.
Unfortunately, there are instances where boxes or crates can get separated during shipping, or even worse, they can get damaged, resulting in damaged materials. This is why it is important to be proactive and do an inventory before you ship your trade show materials, to ensure you can look over and inspect the crates when they arrive at the destination, to make sure all of your materials are there and intact.
Be sure to itemize elements such as company brochures, signage, tablets, poles, and even giveaways or tokens of appreciation. This will make things a lot easier for the team you hired to keep track of everything you sent when there is detailed paperwork completed beforehand. This will make it easy to notice if anything is missing, which will allow for a smooth and quick install.
Once again, it is very important to be diligent and pay attention to details. You want to provide your installation team with very detailed instructions, to ensure it gets completed as quickly and as smoothly as possible. You will want to make sure that the installation and dismantling team is provided with a copy of the instructions at least one week before the event.
You need to keep in mind that the team you have hired is likely going to be setting up several displays for other clients. If you can provide the I&D team with instructions earlier, that will give them time to look over them and plan out their I&D to ensure it is done properly and promptly.
We suggest that you make yourself well acquainted with the venue of your trade show, being aware of any limitations the venue has along with any special considerations you may have to address.
Not being familiar with the venue can lead to many complications, for example, if you do not look further into electrical at the venue, you might not have the necessary power strips or enough extension cords to run power through your custom trade show display. If you are not familiar with the features of the venue and where exactly your booth will be placed, you are likely to have an unsuccessful trade show experience.
Once the show is completed, it is very easy to forget about the little details, and it is wrong to assume that the same team that completed your installation is going to be the same team to do the dismantling. It is important that you do not forget to also provide them with detailed, accurate instructions for dismantling, that also explain how you want your exhibit to be packed, which crates to use, and how to ship the crates to the next destination. You will want to make sure you check the shipping address multiple times and make sure all of your necessary shipping paperwork is completed to ensure nothing gets lost or damaged in the shipping after the event.
When you carefully and properly outline and provide detailed instructions on each aspect of installation and dismantling, you are going to avoid any unpleasant trade show events, and there should be very few hiccups in your trade show experience.
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I love working with the Beaumont Team; I know any project I work with them on is in good hands! The team is professional, knowledgeable, great at communicating every step of the way and keeping our projects on time. Their flexibility to work within our budget is always appreciated and I know on event day, things will go smoothly with their ready assistance.
James, Jamilyn and the Beaumont crew really came through for us on a last minute booth rental request. We had a show in Atlanta and they turned around the project in less than 3 weeks, handling all logistics, setting us up in a professional looking booth and responding quickly to all our questions along the way. Looking forward to working with Beaumont for future conferences.
James and team worked with us for months on an extensive exhibit booth trade show in multiple locations. They were always accommodating with our requests and always easy to get in touch with no matter the situation. There truly wasn’t anything they couldn’t do!
We recently had the pleasure of working with Beaumont & Co Exhibits; this was our third time using them during the ESRI event in San Diego, and I must say, it was an outstanding experience from start to finish. James and Jamilyn from Beaumont Exhibits were the epitome of professionalism, and their dedication to supplying top-notch service truly made a significant impact on our booth rental experience.
From concept to follow through, the team at Beaumont got it right! I was thrilled with the collaboration to see our vision come to life – all with the an excellent collection of support. James and Karen with great to work with and did well to keep the ball moving and ensure we made it to the finish line promptly.
Our 20FT Linear had a custom die-cut logo and digital interfaces, that deployed in Ottawa at the RIMS Canada Conference. We were a show stopper to say the least. When the time comes for another project, I know where I’ll be going!
We had a very positive experience working with Beaumont in the Vancouver Convention Center. The booth they created for us was designed and installed on time and with the best quality standards. Thanks to Maria and James who helped us step by step before, during and after the process.
Trying to plan a trade show in Brussels while being located in the US was nerve-wracking, but finding Beaumont & Co. and Luciana, made it much easier! Luciana went above and beyond when there were shipping mishaps and made sure that we received our booth on a tight timeline. The quality of the booth was great and easy to put together. They really work to meet your needs.
Beaumont Exhibits. We love the new signage. It shows Halifax beautifully.
Just outstanding work all week guys. As always.
The Exhibit Area has been a hit all conference long, thanks to our wonderful partner Beaumont Exhibits, who has made sure our booths and signage have been on point with their top-notch work. Thank you!
“There is nothing that compares to the Beaumont Exhibits booth system; it will be in my mind or even should be the industry standard. Our booth was revered by all who came upon it. In fact, a comment I heard from a passerby was “Now that’s a booth!” comparing it to all the thousands of other booths at the Las Vegas AHR convention”
“MetOcean Telematics appreciates working with Beaumont Exhibits for our trade show needs. Beaumont Exhibits understands the complex nuisances of the industries in which we do business and has played an important role in helping us present our products to clients worldwide.”
“Assembled the booth this morning. Looks fantastic. Next week I am taking it with me to Tampa for a trade show there.”
“Our company has used Beaumont Exhibits a few times now and each time they have delivered high-quality products in a timely manner. Highly recommended.”
“Fantastic company to work with. Their attention to detail and deadlines is second to none. Very pleased with my experience!”
“Beaumont Exhibits is great to work with, they have a wide selection of products and know the industry.”
“Beaumont Exhibits provided COVE with a fantastic booth. Now we can begin representing and growing the ocean tech industry in the region with the marketing presence to match the task.”
“The Canadian Defense, Security and Aerospace Exhibition Atlantic: DEFSEC Atlantic is Canada’s second largest defense and aerospace trade event. We cater to some of the world’s largest defense contractors in the world. We have no hesitations in recommending Beaumont & Co. to them as a provider of quality display materials. The feedback we received has been most positive and we are looking forward to a long relationship with James and Sean as they grow their business here in Atlantic Canada and beyond.”
“Beaumont & Co. was great to deal with in that they incorporated all our design suggestions in a timely fashion and their superior customer service made the this process very relaxed and straightforward. The final products turned out nicely and to our satisfaction – the displays look professional and high-quality. The banner’s LED component allows us to stand out at trade shows/career fairs. They went the extra mile and set-up the display for us on two separate occasions which was very much appreciated. They have also responded to additional follow-up queries related to the products. All in all, we are quite happy with the end product and experience on a whole.”
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