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How to Make the Most of Your Trade Show Booth Shipping

Trade show displays are the heart of any trade show. Trade show displays are designed to be either carried around or shipped via larger crates and set up at trade show and convention locations, delivering your company’s message to event attendees.


However, the process of trade show booth shipping–even for the most portable displays– raises hassles which can be quite difficult to overcome. Since the most remarkable trade show booths also tend to be the most delicate, durable protective display shipping has become even more crucial.


Fortunately, it is not difficult to firmly ship a stand throughout the country; it simply needs a bit of consideration and some cautious packing to guarantee a safe arrival.


Here are some important things to take note for a secure trade show booth shipping experience.


Tip 1: Make Sure That the Crating and Packaging Suits the Trade Show Displays

One of the common issues when packing and shipping exhibits is incorrectly tailored packing materials. The most common source of this problem is trying to fit the trade show booth inside different packaging which isn’t precisely intended for them.


Many companies make customized trade show booth packaging intended to fit a specific structure. This type of custom-built fitting is usually made from a mixture of wooden crates, padding and foam.


If you have got a very subtle stand, picking a customized option is possibly the best way to ensure the safety of the displays. There are also some companies that offer protective cases of this purpose for their premade modular units.


As much as possible, invest in custom-made cases for your displays. By doing this, you will have peace of mind knowing that your stuff is going to be safe during the shipping and handling.


Tip 2: Take Extra Care with Your Portable Exhibit When Shipping


A lot of first-time shippers are stunned to learn that bubble wrap isn’t adequate protection when shipping trade show displays. Knowledgeable shippers are aware that when trade show booths are being shipped, they must go to great lengths to protect the precious cargo.


The unit has to be protected from incidents that might crush or damage edges and bend the protective cases. These types of blows are normally prevented by using protected corner pieces, which can be placed on most preexisting corners.


The next thing you must consider is the crash hazard. The level of severity of this hazard depends on the type of portable displays that are being shipped. If you are shipping a high-end booth, the packaging and crating method will be more intense. On the other hand, if you are shipping a simple pop up display, you may be able to simply ship it in a hard case on a pallet.


Using packing material, bubble wrap, and packing foam is one of the best ways to prevent crushing. The best thing about this packing style is that it also offers protection against a strong impact on most sides of the displays. With support and use of packing materials, even the most elusive structure could be cloistered from possible complications.


The last layer of protection is the easiest, yet most commonly overlooked: the unit has to be protected against the protective materials. Bubble wrap and other protective layers can actually damage the surface of some units, which may lead to expensive repairs. Every time you plan to ship your trade show booth, make sure that the actual surface of the trade show booth is protected by a soft material. This paper would not harm the surface and will inhibit any rubbing  from becoming occuring.

Tip 3: Realize That you will Need to Invest in Packaging for Trade Show Booths


By following these tips, you will end up with highly secured packaging on your trade show exhibits. However, depending on what unit you have, that packaging may come with a high price tag. If you’re thinking about cutting down the packaging expenses for shipping packages, you may want to ask yourself this: how much am I going to pay for shipping packaging and how much am I going to pay if the displays get damaged? Rather than holding back, use your critical thinking, keep your precious trade show booths safe, and you will be able to use them for many years to come.


Our Trade Show Booth Crating and Packaging Services:

  • Trade Show Display Crate Maker
  • Trade Show Exhibit Packaging
  • Custom Trade Show Display Crates
  • AV Crate Maker


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